Privacy Policy

The following Privacy Policy sets out the rules for storing and accessing data on the Devices of Users using the Website for the purpose of providing electronic services by the Administrator, as well as the rules for collecting and processing Users' personal data provided by them personally and voluntarily through the tools available on the Website.

§1 Definitions

1. Website - the website operating at https://hi-cars.pl​
2. External website - websites of partners, service providers or service recipients cooperating with the Administrator
3. Website/Data Administrator - The Website Administrator and Data Administrator (hereinafter referred to as the Administrator) is the company ‘HiCars’, operating at the address: ul. Polskiej Organizacji Wojskowej 7, 05-250 Radzymin, with the tax identification number (NIP): {{TODO: NIP}}, with the following KRS number: {{TODO: KRS}}, providing electronic services via the Website
4. User - a natural person for whom the Administrator provides electronic services via the Website.
5. Device - an electronic device with software through which the User gains access to the Website
6. Cookies - text data collected in the form of files placed on the User's Device
7. GDPR - Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation)
8. Personal data - means any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to the consideration of one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person
9. Processing - means any operation or set of operations performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, viewing, using, disclosing by transmission, disseminating or otherwise making available, aligning or combining, restricting, erasing or destroying;
10. Restriction of processing - means the marking of stored personal data with the aim of limiting their processing in the future
11. Profiling - means any form of automated processing of personal data which produces information about a natural person, in particular to evaluate certain personal aspects relating to the natural person, such as to analyse or predict aspects concerning that natural person's performance at work, or to apply to him or her legal measures, including decisions which are based solely or essentially on such processing.
12. Consent - means any freely given, specific, informed and unambiguous indication of the data subject's wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her
13. Personal data breach - means a breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, personal data transmitted, stored or otherwise processed
14. Pseudonymisation - means the processing of personal data in such a manner that it cannot be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organisational measures to prevent its attribution to an identified or identifiable natural person
15. Anonymisation - Anonymisation of data is an irreversible process of data operations that destroys/overwrites "personal data" making it impossible to identify or link a given record to a specific user or natural person.

§2 Data Protection Officer

1. Pursuant to Article 37 of the GDPR, the Controller has not appointed a Data Protection Officer.
2. In matters relating to data processing, including personal data, please contact the Controller directly.

§3 Types of Cookies

1. Internal cookies - files placed on and read from the User's Device by the Website's ICT system
2. External cookies - files placed on and read from the User's Device by the ICT systems of external websites. Scripts of external websites that may place cookies on the User's Devices have been deliberately placed on the Website through scripts and services made available and installed on the Website
3. Session cookies - files placed on and read from the User's Device by the Website during a single session of a given Device. After the session ends, the files are deleted from the User's Device.
4. Persistent cookies - files placed on and read from the User's Device by the Website until they are manually deleted. Pliki nie są usuwane automatycznie po zakończeniu sesji Urządzenia chyba że konfiguracja Urządzenia Użytkownika jest ustawiona na tryb usuwanie plików Cookie po zakończeniu sesji Urządzenia.

§4 Data storage security

1. Cookie storage and reading mechanisms - The mechanisms for storing, reading and exchanging data between Cookies stored on the User's Device and the Website are implemented through built-in web browser mechanisms and do not allow the collection of other data from the User's Device or data from other websites, which were visited by the User, including personal data or confidential information. The transfer of viruses, Trojan horses and other worms to the User's Device is also practically impossible.
2. Internal cookies - Cookies used by the Administrator are safe for Users' Devices and do not contain scripts, content or information that could threaten the security of personal data or the security of the Device used by the User.
3. External cookies - the Administrator takes all possible measures to verify and select service partners in the context of User safety. The Administrator selects well-known, large partners with global social trust for cooperation. However, it does not have full control over the content of cookies from external partners. The Administrator is not responsible for the security of cookies, their content and their use in accordance with the licence by the Scripts installed on the website, originating from external websites, to the extent permitted by law. A list of partners is provided further in the Privacy Policy.
4. Cookie control
   1. The user may at any time independently change the settings for saving, deleting and accessing data stored in cookies by this website using the built-in cookie management module.
   2. Jednocześnie użytkownik może skorzystać z globalnego wyłączenia cookies w najpopularniejszych przeglądarkach:
      • Managing cookies in the Chrome browser
      • Managing cookies in the Opera browser
      • Managing cookies in the FireFox browser
      • Managing cookies in the Edge browser
      • Cookie management in the Safari browser
      • Managing cookies in the Internet Explorer 11 browser
   3. The User may at any time delete all cookies stored to date using the tools of the User's Device through which the User uses the Website's services.
5. Threats on the User's side - The Administrator uses all possible technical measures to ensure the security of data stored in cookies. However, please note that ensuring the security of this data depends on both parties, including the User's activities. The Administrator shall not be liable for the interception of such data, impersonation of the User's session or its deletion as a result of the User's deliberate or inadvertent actions, viruses, Trojan horses and other spyware that may be or have been installed on the User's Device. In order to protect themselves against these threats, Users should follow the recommendations for safe use of the network.
6. Storage of personal data - The Administrator ensures that it makes every effort to ensure that the personal data processed and voluntarily provided by Users is secure, access to it is restricted and carried out in accordance with its intended purpose and the purposes of processing. The Administrator also ensures that it makes every effort to protect the data it holds against loss by using appropriate physical and organisational security measures.

§5 Purposes for which cookies are used

1. Improving and facilitating access to the Website
2. Personalising the Website for Users
3. Marketing, remarketing on external websites
4. Keeping statistics (users, number of visits, types of devices, connection, etc.)
5. Providing multimedia services
6. Providing social services

§6 Purposes of personal data processing

1. Personal data provided voluntarily by Users are processed for one of the following purposes:
   1. Provision of electronic services:
      • Newsletter services (including sending advertising content with consent)
      • Services for sharing information about content posted on the Website on social media or other websites.
   2. Communication between the Administrator and Users on matters related to the Website and data protection
   3. Ensuring the legitimate interests of the Administrator
2. User data collected anonymously and automatically is processed for one of the following purposes:
   1. Keeping statistics
   2. Remarketing
   3. Ensuring the legitimate interest of the Administrator

§7 Cookies of external websites

1. The Administrator on the Website uses JavaScript scripts and web components of partners who may place their own cookies on the User's Device. Please note that in your browser settings, you can decide for yourself which cookies may be used by individual websites. Below is a list of partners or their services implemented on the Website that may place cookies:

   1. Multimedia services:
      • YouTube
      • Vimeo
   2. Social/integrated services:
      (Registration, login, content sharing, communication, etc.)
      • Twitter
      • Facebook
      • Google+
      • LinkedIn
   3. Newsletter services:
      • GetResponse
   4. Statistics:
      • Google Analytics
      • Ahrefs
   5. Other services:
      • Google Maps
2. Usługi świadczone przez podmioty trzecie są poza kontrolą Administratora. Podmioty te mogą w każdej chwili zmienić swoje warunki świadczenia usług, polityki prywatności, cel przetwarzania danych oraz sposów wykorzystywania plików cookie.

§8 Types of data collected

1. The Website collects data about Users. Some data is collected automatically and anonymously, and some data is personal data provided voluntarily by Users when registering for individual services offered by the Website.
   1. Anonymous data collected automatically:
      • IP address
      • Browser type
      • Screen resolution
      • Approximate location
      • Subpages of the website opened
      • Time spent on a particular subpage of the website
      • Type of operating system
      • Address of the previous subpage
      • Address of the referring page
      • Browser language
      • Internet connection speed
      • Internet service provider
   2. Data collected during registration:
      • First name / last name / nickname
      • Email address
      • Phone number
      • IP address (collected automatically)
      • Tax ID number
      • Company registration number
      • REGON number
   3. Data collected during subscription to the Newsletter service
      • First name / last name / nickname
      • Email address
      • IP address (collected automatically)
2. Some data (without identifying data) may be stored in cookies. Some data (without identifying data) may be transferred to a statistical service provider.

§9 Access to personal data by third parties

1. As a rule, the only recipient of personal data provided by Users is the Administrator. Data collected as part of the services provided are not transferred or resold to third parties.
2. Access to data (most often on the basis of a data processing agreement) may be granted to entities responsible for maintaining the infrastructure and services necessary to operate the website, i.e.:
   1. Hosting companies providing hosting or related services to the Administrator
   2. Companies through which the Newsletter service is provided
   3. IT service and support companies performing maintenance or responsible for maintaining the IT infrastructure
   4. Companies responsible for the Administrator's accounting (if using the Administrator's paid Services)
   5. Companies responsible for delivering physical products to the User (postal/courier services if it is necessary to send information in writing)
3. Entrusting the processing of personal data:
   1. Newsletter - In order to provide the Newsletter service, the Administrator uses the services of a third party - the GetResponse website. The data entered in the newsletter subscription form is transferred, stored and processed on the external website of this service provider.
      Please be advised that the indicated partner may modify the indicated privacy policy without the consent of the Administrator.
   2. Hosting, VPS or Dedicated Server Services - In order to operate the website, the Administrator uses the services of an external hosting provider, VPS or Dedicated Servers - ABHOST Sp. z o.o. All data collected and processed on the website is stored and processed in the service provider's infrastructure located within the European Union. It is possible to access the data as a result of maintenance work carried out by the service provider's staff. Access to this data is regulated by an agreement between the Administrator and the Service Provider.
   3. Website maintenance services - The Administrator uses the services of an external service provider to maintain the website - ABHOST Sp. z o.o.. The personnel of the indicated entity have access to data entered by users during registration and editing of user accounts and/or data related to the Newsletter service. Access to this data is regulated by an agreement concluded between the Administrator and the Service Provider.
4. Transfer of personal data:
   1. Accounting Services - In the event of a transaction, some personal data of natural persons or data of natural persons conducting business activity is transferred to the entity providing accounting services to the Administrator. The transfer of this data is regulated by the Act and the agreement concluded between the Administrator and the Service Provider.
   2. Courier Services - In the event of a transaction that requires the delivery of the item to which the transaction relates by post or courier, część danych osobowych osób fizycznych lub dane osób fizycznych prowadzących działalność gospodarczą, jest przekazywana podmiotowi świadczącemu na rzecz Administratora usługi pocztowe / kurierskie, wybranego przez Użytkownika. Przekazanie tych danych reguluje umowa zawarta pomiędzy Administratorem a Usługodawcą.

§10 Method of personal data processing

1. Personal data provided voluntarily by Users:
   1. Personal data will not be transferred outside the European Union, unless it has been published as a result of individual action by the User (e.g. entering a comment or post), which will make the data available to anyone visiting the website.
   2. Personal data will not be used for automated decision-making (profiling).
   3. Personal data will not be sold to third parties.
2. Anonymous data (without personal data) collected automatically:
   1. Anonymous data (without personal data) will be transferred outside the European Union.
   2. Anonymous data (without personal data) will not be used for automated decision-making (profiling).
   3. Anonymous data (without personal data) will not be sold to third parties.

§11 Legal basis for the processing of personal data

1. The Website collects and processes User data on the basis of:
   1. Regulation of the European Parliament and of the Council (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation)
      • Article 6(1)(a)
        the data subject has given consent to the processing of his or her personal data for one or more specific purposes
      • Article 6(1)(b)
        processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract
      • Article 6(1)(f)
        processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party
   2. Act of 10 May 2018 on the protection of personal data (Journal of Laws 2018, item 1000)
   3. Act of 16 July 2004 Telecommunications Law (Journal of Laws 2004 No. 171 item 1800)
   4. Act of 4 February 1994 on copyright and related rights (Journal of Laws 1994 No. 24 item 83)

§12 Period of personal data processing

1. Personal data provided voluntarily by Users:

   As a rule, the personal data provided are stored only for the period of provision of the Service by the Administrator. They are deleted or anonymised within 30 days of the end of the provision of services (e.g. deletion of a registered user account, unsubscribing from the Newsletter, etc.).

   An exception is a situation that requires the protection of legitimate purposes for further processing of this data by the Administrator. In such a situation, the Administrator will store the indicated data from the time of the User's request for its deletion, for no longer than 3 years in the event of a violation or suspected violation of the website's terms and conditions by the User

2. Anonymous data (without personal data) collected automatically:

   Anonymous statistical data, which does not constitute personal data, is stored by the Administrator for the purpose of maintaining website statistics for an indefinite period of time

§13 User rights related to the processing of personal data

1. The website collects and processes User data on the basis of:
   1. Right of access to personal data - Users have the right to access their personal data, which can be exercised by submitting a request to the Administrator
   2. Right to rectify personal data - Users have the right to request the Administrator to immediately rectify personal data that is incorrect and/or to supplement incomplete personal data, upon request submitted to the Administrator
   3. Right to erasure of personal data - Users have the right to request the Administrator to erase their personal data without undue delay, upon request submitted to the Administrator. In the case of user accounts, the deletion of data consists in anonymising the data enabling the identification of the User. The Administrator reserves the right to suspend the execution of a request for the deletion of data in order to protect the legitimate interests of the Administrator (e.g. if the User has violated the Terms and Conditions or the data has been obtained as a result of correspondence).
      In the case of the Newsletter service, the User has the option of deleting their personal data themselves using the link provided in each e-mail message sent.
   4. Right to restrict the processing of personal data - Users have the right to restrict the processing of personal data in the cases specified in Article 18 of the GDPR, including questioning the accuracy of personal data, upon request submitted to the Administrator
   5. Right to transfer personal data - Users have the right to obtain from the Administrator personal data concerning the User in a structured, commonly used, machine-readable format, upon request submitted to the Administrator
   6. Right to object to the processing of personal data - Users have the right to object to the processing of their personal data in the cases specified in Article 21 of the GDPR, upon request submitted to the Administrator
   7. Right to lodge a complaint - Users have the right to lodge a complaint with the supervisory authority responsible for personal data protection.

§14 Contact details of the Administrator

1. The Administrator can be contacted in one of the following ways
   1. Postal address - HiCars, ul. Polskiej Organizacji Wojskowej 7, 05-250 Radzymin
   2. Email address - [email protected]
   3. Telephone number - +48 786 339 789
   4. Contact form - available at: https://hicars.pl/kontakt

§15 Website requirements

1. Restricting the storage of and access to cookies on the User's Device may result in the malfunctioning of certain features of the Website.
2. The Administrator shall not be liable for any malfunctioning of the Website if the User restricts the ability to save and read cookies in any way.

§16 External links

1. The Website - articles, posts, entries or comments of Users may contain links to external websites with which the Website Owner does not cooperate. These links and the websites or files indicated therein may be dangerous for your Device or pose a threat to the security of your data. The Administrator is not responsible for content found outside the Website.

§17 Changes to the Privacy Policy

1. The Administrator reserves the right to change this Privacy Policy at any time without informing Users about the scope of application and use of anonymous data or the use of cookies.
2. The Administrator reserves the right to change this Privacy Policy at any time with regard to the processing of Personal Data, of which it will inform Users who have user accounts or are subscribed to the newsletter service by email within 7 days of the change. Continued use of the services means that you have read and accepted the changes to the Privacy Policy. If you do not agree with the changes, you are required to delete your account from the Website or unsubscribe from the newsletter service.
3. Any changes to the Privacy Policy will be published on this subpage of the Website.
4. The changes will come into effect upon publication.